Documents

Forms that need to be completed and returned to the 10th Grade Team are handed out to students in class to share with their families.

Documents that need to be copied for the trip are also requested from the students and their families.

In case you need to print copies of the forms and documents to complete and turn in, they are listed on this page. Check back often. This page will be updated with forms as needed.

Travel Timeline

May 30: Submit completed Travel Commitment Form:

May 31: Travel Deposit Due ($50 USD/$20 USD*). Parent Chaperone Deposit Due ($50 USD). You may choose to pay smaller or larger amounts ahead of the deadlines at any time.

June 3: Apply for passport if your child does not already have one. Routine processing usually takes 10-12 weeks. Adult chaperones will also need a passport. Adults who are interested in participating as an adult chaperone must complete a school district volunteer application.

August 6: Payment 1 Due ($275 USD/$115 USD*) assuming Travel Deposit is paid. Parent Chaperone Deposit Due ($325 USD) assuming Travel Deposit is paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.

September 11: Mexico Field Trip Permission Form must be completed and notarized (Due on October 31)

Complete the permission form but do not sign and date it until you are in the presence of the notary. Both parents must be present for the form to be notarized. If both parents cannot be present, then you must have a notarized signed permission form for each parent.

September 11: Non-Prescription Medication Form and Short Term Medication Form are due on October 31. If using the Short Term Medication Form, attach a photocopy of each doctor’s prescription to a separate form; one prescription per form.

October 1: Payment 2 Due ($275 USD/$115 USD*) assuming Travel Deposit and Payment 1 are paid. Parent Chaperone Deposit Due ($325 USD) assuming Travel Deposit and Payment 1 are paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.

October 7: Required Paperwork for UDLAP (Due on October 31):

1. UDLAP Residential College Rules Temporary Lodging Form. Here is a PICTURE of how to fill it out. Print (not type) on page 1 the following information:

  • Full Legal Name

  • Current Date

  • Signature

Everyone who is going to Mexico must each turn in a separate signed, dated, copy of this form.

2. Copy of photo ID from each parent.

3. Copy of student passport.

October 31: All Trip Forms and Paperwork Due

  • Mexico Field Trip Permission Form, signed and notarized

  • Non-Prescription Medication Form

  • Short Term Medication Form with attached photocopy of prescription (only if student has prescription medication)

  • Photocopy of student passport

  • Photocopy of photo ID from each parent

  • UDLAP Residential College Rules, signed and dated

December 3, 4, 5: Turn in any prescription medications to Nurse Turner.

Make sure that there is a completed Short Term Medication Form for each prescription medication you are turning in for the trip.

*The second cost is for families who qualify for free or reduced lunch eligibility status.

Presentations

If you were unable to attend the travel presentations on May 8 or May 9, you can access the information here.