Documents

Forms that need to be completed and returned to the 10th Grade Team are handed out to students in class to share with their families.

Documents that need to be copied for the trip are also requested from the students and their families. Completed documents may be submitted digitally.

In case you need to print copies of the forms and documents to complete and turn in, they are listed on this page. Check back often. This page will be updated with forms as needed.

Travel Timeline

August 8: Travel email sent to parents by this date with information on each family’s travel cost, online payment and schedule, passport information, and chaperone volunteering. If travel email was not received by this date please contact Ms. Garza.

August 13: Apply for passport book if your child does not already have one. International airline flights require a passport book and will not accept a passport card. Passport information can be found at the US Department of State web site. Routine processing usually takes 4-6 weeks. Adult chaperones will also need a passport book. Adults who are interested in participating as an adult chaperone must complete a school district volunteer application.

September 26: Submit completed online Travel Commitment Form:

September 26: Travel Deposit Due ($100 USD/$50 USD*). Parent Chaperone Deposit Due ($100 USD). You may choose to pay smaller or larger amounts ahead of the due dates at any time.

If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.

September 26: Begin to make copies and complete the required documents listed. Submit them as you are ready. All trip forms and paperwork are due by November 17. The district permission forms must be used. No other permission form is acceptable.

1. Color copy of photo ID from each parent of student. May be sent digitally.

2. Color copy of school ID from each student. May be sent digitally.

3.. Color copy of pages 2-3 of student passport book with student photo and information. Both pages can be copied together. May be sent digitally.

4. Color copy of photo ID from each teacher and chaperone. May be sent digitally.

5. Color copy of pages 2-3 of passport book from each teacher and chaperone with photo and information. Both pages can be copied together. May be sent digitally.

6. Completed Non-Prescription Medication Form:

7. If your child requires prescription medication during the trip, complete the Short Term Medication Form for each medication and attach a photocopy of the doctor’s prescription to each. Although you will submit the forms, you will turn in the actual medications to the school nurse December 2-4 when the medication will be counted in your presence. Each medication must be in the original prescription container:

8. Completed UDLAP Paperwork:

UDLAP Residential College Rules Temporary Lodging Form. Here is a PICTURE of how to fill it out. Print (not type) on page 1 the following information:

  • Full Legal Name

  • Current Date

  • Signature

Everyone who is going to Mexico must each submit a signed, dated, copy of this form. This includes all students, teachers, and chaperones.

9. Completed and notarized Mexico Field Trip Permission Form:

Complete the permission form but do not sign and date it until you are in the presence of the notary. Both parents must sign and date it and be present for the form to be notarized. If both parents cannot be present together, then you must have a notarized signed permission form for each parent. The district permission forms must be used. No other permission form is acceptable. If needed, the school usually has notary services.

October 17: Payment 1 Due ($275 USD/$150 USD*) assuming Travel Deposit is paid. Parent Chaperone Payment 1 Due ($275 USD) assuming Travel Deposit is paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.

If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.

November 17: Payment 2 Due ($275 USD/$150 USD*) assuming Travel Deposit and Payment 1 are paid. Parent Chaperone Deposit Due ($275 USD) assuming Travel Deposit and Payment 1 are paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.

If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.

November 17: All Trip Forms and Paperwork Due

  • Mexico Field Trip Permission Form, signed and notarized

  • Non-Prescription Medication Form

  • Short Term Medication Form with copy of doctor’s prescription (if applicable)

  • Photocopy of student passport book

  • Photocopy of student school ID

  • Photocopy of photo ID from each parent

  • UDLAP Residential College Rules, signed and dated

December 2, 3, 4: Turn in any prescription medications to School Nurse.

Any prescription medication your child needs during the trip can be dropped off to the school nurse. Each medication must be in the original prescription container along with a Short Term Medication Form.

*The second cost is for families who qualify for free or reduced lunch eligibility status. Family cost was determined based on this qualification and was in the parent travel email sent by August 8. If the travel email was not received by August 8, please contact Ms. Garza.

Presentations

If you were unable to attend the travel presentations on May 8 or May 9, you can access the information here.