Passports
It is important to apply for a passport book immediately if your child does not have one. Adult chaperones will also need a passport book. International airline flights require a passport book and will not accept a passport card.
According to the U.S. Department of State, processing times (as of August 7, 2025) are as follows:
Routine 4-6 weeks
Expedited 2-3 weeks (+ $60 fee)
According to the U.S. Department of State, passport fees (as of August 7, 2025) are as follows:
Adult (16+) $130 USD + $35 USD = $165 USD
Child (under 16) $100 USD + $35 USD = $135 USD
Documents Needed
According to the U.S. Department of State, documentation needed (as of August 7, 2025) are as follows:
U.S. Passport Application Form DS-11
Proof of Citizenship
Photo Identification
Passport photo
Fees
Children under 16 must present all the required documents of a first-time applicant. The child and both parents listed on the birth certificate must be present at the time of service. If both parents cannot be present, you will need to show more documents.
Check for the Most Recent Information
This information may change. Check the U.S. Department of State for current information.
Check the City of San Antonio for passport locations and appointments.
Travel Timeline
August 8: Travel email sent to parents by this date with information on each family’s travel cost, online payment and schedule, passport information, and chaperone volunteering. If travel email was not received by this date please contact Ms. Garza.
August 13: Apply for passport book if your child does not already have one. Passport information can be found at the US Department of State web site. Routine processing usually takes 4-6 weeks. Adult chaperones will also need a passport book. Adults who are interested in participating as an adult chaperone must complete a school district volunteer application.
September 26: Submit completed online Travel Commitment Form:
September 26: Travel Deposit Due ($100 USD/$50 USD*). Parent Chaperone Deposit Due ($100 USD). You may choose to pay smaller or larger amounts ahead of the due dates at any time.
If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.
September 26: Begin to make copies and complete the required documents listed. Submit them as you are ready. All trip forms and paperwork are due by November 17. The district permission forms must be used. No other permission form is acceptable.
October 17: Payment 1 Due ($275 USD/$150 USD*) assuming Travel Deposit is paid. Parent Chaperone Payment 1 Due ($275 USD) assuming Travel Deposit is paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.
If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.
November 17: Payment 2 Due ($275 USD/$150 USD*) assuming Travel Deposit and Payment 1 are paid. Parent Chaperone Deposit Due ($275 USD) assuming Travel Deposit and Payment 1 are paid. You may choose to pay smaller or larger amounts ahead of the deadlines at any time.
If you wish to help families who need assistance going on this trip, you may contribute additional amounts. The payment link is on this web site.
November 17: All Trip Forms and Paperwork Due
December 2, 3, 4: Turn in any prescription medications to School Nurse.
Any prescription medication your child needs during the trip can be dropped off to the school nurse. Each medication must be in the original prescription container along with a Short Term Medication Form.
*The second cost is for families who qualify for free or reduced lunch eligibility status. Family cost was determined based on this qualification and was in the parent travel email sent by August 8. If the travel email was not received by August 8, please contact Ms. Garza.
Presentations
If you were unable to attend the travel presentations on May 8 or May 9, you can access the information here.